Administrative Assistant

Duties
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*For further information \- the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office at* *Parisrecruitment@state.gov*

About the Office

The Joint Mission Management (JMM) office supports two U.S. Missions in France (the U.S. Mission to France \& the U.S. Mission to the O.E.C.D.), serving nearly 1,200 employees across five constituent posts and numerous additional sites and offices.

Position Overview

The Administrative Assistant serves as the principal advisor and Aide\-de\-Camp to the Mission France and USOECD Management Minister\-Counselor (MC) and to the Management Officer. He/she operates under the general oversight of the Management Officer.

In this role, the incumbent:

• Performs the full range of logistical, administrative, and oversight functions required to support the supervisors' work and responsibilities,


• Provides comprehensive work plan guidance and coordination across a section of 44 American staff and 219 Locally Employed (LE) Staff,


• Serves as a key point of coordination between leadership and section staff to ensure efficient operations.


• Some of these duties are performed in the Control Access Area (CAA) environments.

Qualifications and Evaluations
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Requirements

• All selected candidates must be able to obtain and hold a Secret (Sensitive) security clearance.


• All selected candidates will be subject to a background investigation and may be subject to a pre\-employment medical exam.


• Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:
Education:

• A bachelor's degree in business administration, Communications, International Affairs, Political Affairs, Organizational Management is required.

*Please note this announcement is simultaneously advertised with the substitution of experience for education (Paris\-2026\-048S), please see details below:*

• Secondary school plus a minimum of six years of experience working in an administrative, managerial or policy\-related position for the U.S. Government or for a large, established multi\-national organization is required.

*Please address this factor in your ERA application under Education.*

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement.


• You may be asked to complete a pre\-employment language or skills test.


• You must complete the application form and provide the required documents.


• Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:
Experience:

• A minimum of three years of experience working in an administrative, managerial or policy\-related position for the U.S. Government or for a large, established multi\-national organization is required.

*Please note this announcement is simultaneously advertised with the substitution of experience for education (Paris\-2026\-048S), please see details below:*

• Secondary school plus a minimum of six years of experience working in an administrative, managerial or policy\-related position for the U.S. Government or for a large, established multi\-national organization is required.

*Please address this factor in your ERA application under Major Duties and Responsibilities.*

Language: This will be tested

• English: Fluent \- speaking/reading/writing, may include the ability to translate


• French: Fluent \- speaking/reading/writing, may include the ability to translate

*Please address this language requirement in your ERA application.*

Job knowledge:

• Strong knowledge of French and American diplomatic protocol. Solid understanding of senior\-level ministers and officials in the French Government, including the Ministry of Foreign Affairs (MFA).


• Demonstrated cultural sensitivity and discretion when interacting with foreign officials and visiting delegations.


• Excellent understanding of the requirements for supporting high level delegations and visits, and large representation events.

*Please address this factor in your ERA application under Major Duties and Responsibilities.*

Skills And Abilities:

• Excellent typing skills required. Excellent editing, drafting, and typing skills in both French and English, for cables, memorandums, diplomatic notes and official letters.


• Well\-developed organizational skills, with ability to manage multiple priorities effectively and remain calm under stress.


• Strong negotiator, able to diffuse tense situations.


• Must be an independent problem\-solver who can quickly adjust to changing conditions.


• Proficiency in standard office software (e.g., Microsoft Office Suite) and Department\-specific platforms.


• Excellent interpersonal skills, with a demonstrated ability to build and maintain effective working relationships across offices and all levels of leadership.


• Strong sense of initiative and professionalism, with the flexibility to take on new challenges and responsibilities as they arise.

*Please address this factor in your ERA application under Major Duties and Responsibilities.*

Benefits and Other Info
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Benefits:
Agency Benefits:

• SALARY: the annual gross salary includes: the profit\-sharing allowance, the vacation allowance, the bonus allowance and the “Comité d’Entreprise” allowance.


• MEAL TICKETS: Meal tickets have a face value of EUR 8\.25/day. 60% of the daily amount is paid by the U.S. Government. An employee contribution of EUR 3\.30 per ticket will be deducted in payroll. The number of meal tickets is limited to 202 workdays per year.


• TRANSPORTATION: Employees are eligible for a reimbursement of 50% of the cost of public transportation passes purchased for commuting purposes.


• HOLIDAYS: The U.S. Missions in France observe eleven U.S. holidays per year and up to ten French holidays.

WE ALSO OFFER:

• A rewarding work environment at the heart of bilateral relations


• The opportunity to contribute to meaningful and diverse projects


• An inter\-agency awards program to recognize outstanding contributions


• Real opportunities at the crossroads of commitment and skills provided employees have the required qualifications, relevant experience, and the motivation to grow


• Special leave: 5 days per year dedicated to caring for a sick family member (with supporting documentation)


• Employee onboarding program

For EFMs, benefits should be discussed with the Human Resources Office. The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:
*HIRING PREFERENCE SELECTION PROCESS:*

*A hiring preference is extended to eligible and qualified applicants in the order listed below. It is essential you accurately describe your status in your application, failure to do so may result in a determination that you are not eligible for a hiring preference.*

*HIRING PREFERENCE ORDER :*

*1\. Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference\-eligible U.S. Veteran\**

*2\. AEFM / USEFM*

*3\. Foreign Service (FS) on Leave without Pay (LWOP) and Civil Service (CS) with reemployment rights \*\**

• *IMPORTANT: US citizen Eligible Family Member (USEFM) applicants who claim status as a preference\-eligible U.S. Veteran must submit a copy of their most recent DD\-214 (“Certificate of Release or Discharge from Active Duty”) preferably Member Copy 4, Letter from Veterans’ Affairs which indicates the present existence of a service\-connected disability, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1\) the military service dates including the expected discharge or release date; and (2\) the character of service. Acceptable documentation must be submitted in order for the preference to be given.*

*\*\* This level of preference applies to all FS employees on LWOP and CS with re\-employment rights back to their agency or bureau.*

*For complete definitions of AEFM, USEFM, EFM, Member of Household, etc., please visit the* *3 FAM 7210 Definitions.*

*ADDITIONAL EMPLOYMENT CONSIDERATIONS*

*The following apply to EFMs, USEFMs, and AEFMs only:*

• *Current employees who used a hiring preference to gain employment who are within their first 90 calendar days of employment are not eligible. This does not apply when the hiring mechanism is TEMP or the work schedule is intermittent or irregular.*


• *Candidates with a hiring preference who have already accepted a conditional offer of employment may NOT be extended a second conditional offer of employment unless and until they withdraw their candidacy for the first position in writing.*


• *The following apply to Locally Employed (LE) staff only:*


• *Current employees serving a probationary period are not eligible.*


• *Current employees with an Overall Summary Rating of Needs Improvement, Unsatisfactory, or an MBC score of less than 100 points on their most recent Employee Performan

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