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via ats_greenhouse · 25 June 2026 ·6 days ago

Administrative Assistant

majorleaguebaseball

New York

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Seeking a Legal Department Administrative Assistant for the Business & Technology group reporting to the SVP, Head Counsel, Business & Technology to manage and execute administrative, project and senior-level support while exercising a high level of professionalism, discretion, attention to detail and responsiveness in a fast-paced environment.
Responsibilities
<ul>
<li>Managing calendar, scheduling of appointments, and last-minute updates or changes to calendar as needed, planning and coordinating Zoom or in-person meetings</li>
<li>Managing communications for multiple lawyers within and outside of team including taking and conveying messages, providing reminders and following-up on open matters</li>
<li>Create, edit and circulate documents, including letters, legal memos and other correspondence</li>
<li>Assist in the preparation, assembly and distribution of materials for meetings (e.g., agendas, PowerPoint presentations, etc.)</li>
<li>Coordinate logistics for events, arrange travel plans and prepare and submit expense reports</li>
<li>Administer and file documents and maintain document database</li>
<li>Manage process of sending and receiving contracts to internal clients and external parties</li>
<li>Oversee and manage process for execution of agreements</li>
<li>Process and ensure payment of invoices</li>
<li>Provide support for legal department projects</li>
<li>Perform related duties as required</li>
</ul>
Qualifications & Skills
<ul>
<li>Bachelor’s Degree and a minimum of three years of administrative or similar experience</li>
<li>Prior experience supporting lawyers and/or senior-level executives</li>
<li>Excellent organization, communication, writing and multi-tasking skills</li>
<li>Demonstrated time management skills including the ability to meet strict deadlines</li>
<li>Strong problem solving, resourceful and innovative thinking skills</li>
<li>Excellent and professional interpersonal skills; team-oriented demeanor</li>
<li>Excellent computer aptitude and advanced proficiency with MS Office Suite. Experience with Adobe Acrobat, Workshare, Concur, CounselLink, DocuSign, or other similar contract, document and electronic management systems</li>
<li>Ability to perform duties while maintaining the highest level of confidentiality and discretion</li>
<li>Available to work overtime</li>
<li>Location: NYC office; Full-Time in-office position</li>
</ul>
Salary Range: $65,000.00 - $80,000.00 (Base Salary) + Bonus
As a candidate for this position, your salary and related aspects of compensation will be contingent upon your work experience, education, skills, and any other factors MLB considers relevant to the hiring decision. In addition to your salary, MLB believes in providing a competitive compensation and benefits package for its employees. 
Top MLB Perks & Benefits
<ul>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Competitive Benefits Package</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Company 401K Contribution</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Paid Time Off and Holidays</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Paid Parental Leave</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Access to Free Tickets to Baseball Games & <a href="http://mlb.tv/">MLB.TV</a></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Discounts at MLB Store | <a href="http://mlbshop.com/">MLBShop.com</a></li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Employee Assistance Programs (EAP)</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Onsite/Online Training & Development Programs</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Tuition Reimbursement</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Disability Benefits (short term and long term)</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Life and Accidental Death Insurance</li>
<li style="font-family: arial, helvetica, sans-serif; font-size: 12pt;">Pet Insurance</li>
</ul>
 <div class="content-conclusion">Why MLB?
Major League Baseball (MLB) is the most historic of the major professional sports leagues in the United States and Canada. Employees love working at MLB because of the culture of growth, teamwork, and professionalism. Employees who are most successful at MLB take initiative, know how to identify problems and provide solutions, and always put the Team first. For those ready to step up to the plate and join the major leagues, MLB takes the same approach as teams do with their players: empowering our “workforce athletes” to be at their best by engineering experiences that put employees in the best position to succeed. Major League Baseball is looking for candidates who are passionate about growing America’s pastime to best serve its fans for decades to come.
California Residents: Please see our <a href="https://www.mlb.com/careers/ccpa">California Recruitment Privacy Policy</a> for more details.
Colorado Residents: Colorado based applicants may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Applicants requiring a reasonable accommodation for any part of the application and hiring process, please email us at <a href="mailto:accommodations@mlb.com">accommodations@mlb.com</a>. Requests received for non-disability related issues, such as following up on an application, will not receive a response.
Are you ready to Step Up to the Plate? Apply below!</div>

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Administrative Assistant

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