Administrative Assistant (M/F)

Service line : ATOZ Services

Contract type : Permanent Contract (CDI)

Country : Luxembourg

About us

ATOZ Services is a high\-end independent professional services firm offering a comprehensive and integrated range of corporate and management services to both local and global players.

With a team of seasoned partners and hand\-picked professionals, ATOZ Services provides a truly 360° solution including tax compliance, accounting and corporate services.

To support our continued growth, we are currently looking to recruit an: Administrative Assistant (M/F)

Your position

As an Administrative Assistant, you will provide day\-to\-day administrative and operational support to our Corporate Services teams and contribute to the smooth running of the department.

Your main responsibilities will include:

• Managing incoming mail, including opening, scanning, renaming, filing and distributing documents to the relevant teams.


• Coordinating outgoing correspondence, including DHL shipments, preparation of labels, dispatch organization and delivery follow\-up.


• Organizing and coordinating document retrieval, deposits and other logistical errands according to business needs.


• Coordinating meeting room reservations for internal and client meetings.


• Arranging meals and catering services for business meetings when required.


• Preparing and uploading documents for electronic signature and coordinating their circulation with signatories.


• Assisting with the creation of job codes and administrative data in SAP.


• Supporting the teams with various administrative and operational tasks on a daily basis.


• Monitoring office\-related logistical needs and coordinating with the relevant stakeholders to ensure an efficient working environment.


• Assisting with invoice preparation and administrative follow\-up when required.


• Ensuring accurate and timely completion of timesheets and administrative records.

• You hold a Bachelor's degree in Secretarial Studies, Business Administration or a related field.


• You have between 2 and 3 years of professional experience, ideally gained within a fiduciary, corporate services provider, professional services firm or similar environment in Luxembourg.


• You have a basic understanding of Luxembourg corporate structures and local regulatory requirements.


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• Knowledge of Luxembourg accounting, corporate tax and VAT principles would be considered an asset.


• You are fluent in both French and English, written and spoken. Any additional language will be considered an advantage.


• You demonstrate excellent organizational and planning skills, with the ability to manage multiple priorities and deadlines.


• You are detail\-oriented, proactive and capable of working both independently and as part of a team.


• You possess strong communication and interpersonal skills and maintain a professional attitude in all interactions.


• You are committed to delivering high\-quality service and maintaining confidentiality at all times.


• You have a good command of Microsoft Office applications (Word, Excel, Outlook and PowerPoint). Knowledge of SAP or similar business software is considered an advantage.

• An interesting and challenging position within a dynamic and multicultural environment.


• The opportunity to work alongside experienced professionals and develop your expertise in the corporate services industry.


• Continuous learning and development opportunities through internal and external training programs.


• A supportive and collaborative working environment.


• A competitive remuneration package aligned with your qualifications, experience and motivation.


• The opportunity to grow your career within a leading independent professional services firm in Luxembourg.

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