Administrative Assistant Grade IV, Part time (33.25 hrs) Temporary Outpatients Department

Job Title: Grade IV Administrative Assistance (33\.25 hrs )

Reference No: 06\.001 (2026\)

Department / Directorate: Outpatient Department, COO Directorate

Reports to: Outpatient Manager or Deputy

Tallaght University Hospital (TUH) is a model 4, voluntary, academic teaching hospital partnered with Trinity College and situated in south west Dublin. With a staff of over 4,000 people from 63 different countries, it provides both acute and tertiary care to an increasing population of circa 800,000 people and is a provider of local, regional and national specialties. It is also a National Urology Centre, the second largest provider of dialysis services in the country, Pelvic and Acetabulum National Centre and a designated Trauma Unit.

The Hospital is part of the newly established HSE Dublin \& Midlands Region, which serves a population of over 1\.2 million across seven counties, and operates under the governance of an independent Board of Directors who give their time on a voluntary basis. TUH is also supported by the Adelaide Health Foundation, the Meath Foundation and Tallaght University Hospital Foundation.

TUH recognises the role it plays in our community both as an employer and provider of healthcare and is committed to building a sustainable future for our region both now and into the future with a focus on patient outcomes.

The Hospital is ambitious, recognising that healthcare delivery is undergoing seismic change and will be different now and into the future, largely due to digital and technological advances along with research continuing to discover and test new treatment options. TUH wants to be a leader in determining that future. It is a *“Hospital without Walls”* always looking to optimise care both within and beyond in line with the Sláintecare vision of providing the right care, in the right place, at the right time whilst empowering our patients and staff.

TUH Vision and Values

The vision of the Hospital is “*People Caring for People to Live Better Lives”* through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.

Our TUH CARE values – for patients, their families, our community and staff are:* Collaborate – together and with our academic and care partners

• Achieve – our goals, positive outcomes and wellbeing


• Respect – for patients, each other and our environment


• Equity – for patients and staff

At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.

A full overview of TUH is available on https://tuh.ie/About\-us/

purpose of the role:

The Administration Assistant, Grade IV will be responsible for ensuring the smooth running of the administration support for the department they are assigned to.

overview of role:

Key Duties and Responsibilities* Provide general administrative support to the Outpatient department

• Deal with telephone queries relating to the department function


• Liaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional manner


• Liaise with Consultants and their Multi\-disciplinary Teams where appropriate


• Ensure correspondence with GP’s/other Hospital’s is dealt with in a timely manner


• Maintain efficient general office procedures as appropriate to the post


• Type and file all general correspondence and documentation in relation to the work of the Department


• Process and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the Department


• Provide Medical secretarial support when required


• Use of computer packages relevant to the role


• Carry out any other duties, which may be assigned from time to time

General accountability:

Commitment to continuous professional development including completion of relevant internal training programmes available through our Centre for Learning \& Development Prospectus.

• Qualifications \& Experience required

Must have:* Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalent

Or* Have passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5

Or* Have satisfactory relevant experience which encompasses demonstrable equivalent skills

And* 2 years relevant administration experience

• Practical experience of use of IT systems / packages


• Fluent command and understanding of the English language to include spoken and written word

Desirable:* Minimum of 1 year’s administration experience in Healthcare environment

• Experience of Microsoft office i.e. Word, Excel, Outlook, PowerPoint


• Knowledge of the iPms Patient Management System


• Knowledge of the NTPF Validation Process

Knowledge of the Electronic Healthlink Referral System

• Reward \& Recognition* Remuneration is in accordance with the Department of Health Consolidated Salary Scales, 1st February 2026

€36,109 \- €55,463 LSI (*These particulars are subject to change in line with overall public pay policy. Point on scale allocated is based on relevant HSE Circulars)** The appointment is Part time 33\.25 hours temporary and for a specified purpose.

• The annual leave entitlement is 27 working days pro rata per year. The leave year runs from 1st April to the 31st of March each year.


• Normal working hours are 7 hours worked over 5 days, (4 days in one week per month) 1 Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.

Application process

Applications must be submitted ‘on\-line’ at www.tuh.ie/careers by completing the application form and attaching your CV. Candidates should be aware that, when applying for a post through the 'On\-Line' Application System (Candidate Manager) they will receive an automated replying acknowledging receipt of their application. Should you for any reason, not receive this automated acknowledgement, you should notify the Human Resources Department, before the closing date, otherwise your application will not be considered.

All candidates should note that, in order to maintain a timely process, the closing date and time for receipt of applications will be strictly adhered to.

Informal Enquiries to: Ms Gail Cleary, Deputy Outpatient Manager or

Ms Patricia Woods, Outpatient Team Leader

Telephone (01\) 4142439\- or email

Telephone (01\) 4143145 – or email

Closing Date: Before close of business on: 23rd June 2026

*TUH is an equal opportunities employer and is committed to promoting an environment free from discrimination in accordance with the Employment Equality Acts 1998 and 2004\. The Hospital values diversity and recognises the benefits of having a workforce that reflects the community we serve. We are committed to equality of access to positions within the Hospital. All recruitment activity and documentation will encourage applications from all potential candidates without discrimination.*

TUH Core Competencies:Core Area Competency Level

Managing the service Quality \& Safety of Service 2

Managing the service Delivery of Results 1

Managing Change Problem Solving \& Decision Making 2

Managing Change Communications \& Influencing 1

Managing Yourself Team player 1

Managing Yourself Planning and Organising 1

Managing People People Management 1

Managing People Leadership 1

Please go to www.tuh/careers for details of the core competencies

SUPPLEMENTARY INFORMATION

Age Restrictions In Relation To Applications

Age restriction shall only apply to a candidate where he/she is not classified as a new entrant

(within the meaning of the Public Service Superannuation (Miscellaneous Provisions) Act, 2004\).

A candidate who is not classified as a new entrant must be under 65 years of age on the first day

of the month in which the latest date for receiving completed applications for the office occurs.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health as would indicate a reasonable prospect of ability to render regular and efficient service.

Garda Vetting

Garda vetting is sought for all employees and prospective employees of Tallaght University Hospital. Given the specialised nature of the services provided, your appointment will be subject to satisfactory Garda vetting and re\-vetting in circumstances where the Hospital deems it appropriate. The Hospital will then process the necessary documentation to endeavour to obtain the satisfactory Garda clearance for you. You are obliged to disclose previous and any criminal convictions acquitted during the course of your employment. Should the Hospital obtain information from the Garda vetting unit to indicate that your Garda clearance report is not satisfactory and / or if you have supplied the Hospital with false or misleading information in relation to your Garda clearance status, the Hospital reserves the right to withdraw or terminate the contract in accordance with Tallaght University Hospital Garda vetting policy.

Point on Salary Scale

*New appointees to any grade start at th

This listing is from indeed. View original listing ↗