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via reed · 5 June 2026 ·8 days ago

Administration Assistant

Val Wade Recruitment

London Full-time GBP 30,000 – 30,000

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Administrative Assistant, Professional Membership Body, Central London, Permanent, hybrid, £30,000 p/a

International Membership Organisation, based in Central London is looking for an Administration Assistant to join their team and help with the day-to-day administration and support to the Department. Hybrid working; in this role you need to be able to travel Internationally if needed to attend Business meetings. As this team is responsible for coordinating a range of committee officers and various processes this role is varied and busy, and you will have the chance to take responsibility.

Reporting to the Team Manager, responsibilities include:

Acting as first point of contact for the team and responding to general emails and queries on a variety of topics – where necessary, directing these to other relevant colleagues/departments

Day to day Administration of a nominated division

Processing invoices and expense reimbursement requests

Setting up and coordinating all electronic mailings for the team – liaising with Marketing Department where necessary

Managing shipments of department materials for conferences

Maintaining annual records of data release forms

Generating monthly committee membership reports from the database and distributing these to committee officers

Coordinating various annual scholarship programmes, preparing promotional material and undertaking promotional activities, vetting entries and liaising with successful applicants

Bar Leaders Conference (held annually each May) - Providing administrative support to two of their Annual conferences

Basic event planning and onsite support for small local events when required

Updating the database as needed

Coordination of public consultation submissions; setting up surveys for committees with survey tools

Maintaining relevant sections on the website – training given

Setting up and supporting meetings and supporting colleagues with the Admin for these

Skills and requirements

A Level or equivalent Education

Excellent written and verbal communication in Business English

Administrative experience in an office environment with the ability to manage own workload

Keen attention to detail with a confident, professional demeanour

MS Office and knowledge of organising Teams and Zoom calls would be useful

Proven track record in detailed, accurate and timely administration

Experience organising meetings would be an advantage as would liaising with senior executives

Experience of working within a membership Body would be useful

Some note taking experience would also be useful as would project work and Events experience

Database updating would be helpful as would experience of updating website content

This is a fantastic opportunity to work within a leading organisation, apply now!

Due to the large number of applications that we receive, only shortlisted applicants will be contacted

Val Wade Recruitment are actively looking for applicants from underrepresented communities

and pride ourselves as an equal opportunities’ employer and agency

This listing is from reed. View original listing ↗

Administration Assistant

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