Administration and Office Manager (All genders)

At AlfaDocs, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all\-in\-one, cloud\-based solution, healthcare professionals can focus more on care and less on administration.

We take pride in our responsibility to deliver high\-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.

Activities

Administration Tasks

• Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.


• Balancing: Ensuring all financial records are in order and reconciled on a regular basis.


• Banking: Managing daily banking activities, including transactions and deposits.


• Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow\-ups with clients.


• Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.

• Employees' Travel Management: Organizing and coordinating travel arrangements, ensuring cost\-effectiveness and adherence to company policies.


• Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.


• Accounts Set\-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.


• Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.


• Office Management: Overseeing the day\-to\-day operations of the Munich office, including food, beverage, maintenance, and rent management.


• Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.

• 1–3 years of experience in administration and finance/accounting


• Solid knowledge of accounting principles and familiarity with financial software or tools


• Excellent organizational and time\-management skills, with a proven ability to prioritize and manage multiple workstreams


• Familiarity with Google Drive, Slack, Gmail


• Fluent English and German (at least C1\)


• Italian\-speaking skills are a plus

• Contract: fixed term contract (12 months) with the aim of extending it to a permanent contract


• Salary: 35K (flexilbe based on experience)


• Location: Munich, Balanstraße 73, 81541 (Germany)


• Office Model: Hybrid Mode 3 days in the office, 2 days remote


• Working hours: Monday \- Friday \| 09:00 \- 18:00 \| 1\-hour lunch break


• Trial Period: 6 months


• Equipment: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor


• Start Date: October/November 2026

• Welfare with Pluxee (600€ a year)


• Bonus for paid English or German language courses.


• Training courses, books, workshops, and team\-building activities for personal and professional growth.


• Partnership with Serenis (an online psychotherapy platform) \- three sessions offered if needed.


• Regular company reunions (yearly meetups, Christmas dinner)


• Snacks and fruit always available in the office

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