ADMINISTRATION ADMINISTRATIVE

MISSION
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Develop the administrative tasks and the documentation processing for the area / department according to the instructions and the administrative flows established by its responsible in order to obtain quality outcome in time.
GENERAL FUNCTIONS
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• Keep updated all information related to the department and give support in the preparation of documents, reports and statistics related with the area.


• Complete statements and documentation according to the procedures / rules applicable in each case and under the supervision of the responsible technician.


• Manage the internal information between different departments.


• Assist in the reporting, both local and corporate, as in other specific or ad\-hoc tasks.


• Support data collection of the department control systems.


• Update and control the IT tools of the area.


• Organize appointments, meetings, receive visits and attend clients and suppliers, if required.


• Produce invoices, delivery notes, receives, orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.


• Take care of the parcel service for the department.


• Observe Ficosa’s Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.


• Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(\*) *The duties described are only the most typical of this position and are in no way a comprehensive list.*
POSITION REQUIREMENTS
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Academic Background: Education or professional training, mainly in administration. Solid knowledge in computer and system.
Languages: Fluent in local language.
Experience: Minimum of 2 years as administrative technician.
OTHER SPECIFICATIONS
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Additional training:
N/A

• MISSION:


• To conduct administrative tasks and related computing processing documentation for his/her department, according to the instructions and the administrative flows established by the manager in order to obtain quality documents in a timely fashion.


• GENERAL FUNCTIONS\*:


• Manage the internal information between the different departments.


• Carry out the documentation register and issue of accounting, labour, tax, or of his/her corresponding functional area.


• Organize appointments, meetings, receive visits and attend to clients and suppliers.


• Produce invoices, delivery notes, receipts and orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.


• Arrange, classify and file records and miscellaneous documentation in the department.


• Observe Ficosa’s Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.


• Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(\*)*The described functions are the most representative for this position* *and are in no way a comprehensive list*

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