Accounts and Logistics Administrator

Accounts \& Logistics Administrator

Purpose of the Role

The Accounts \& Logistics Administrator plays a key role in supporting the smooth operation of finance, purchasing, and supply chain activities. This role is responsible for coordinating international shipments, maintaining accurate ERP records, processing supplier invoices, supporting cashflow management, and ensuring timely communication with suppliers, freight forwarders, and customers. The position works closely with Finance, Sales, Operations, and Manufacturing to ensure efficient order fulfilment and commercial performance.

Key Responsibilities

Logistics \& Supply Chain

• Coordinate inbound and outbound international shipments with freight forwarders and suppliers.


• Book container space and manage shipping schedules.


• Monitor ETAs, ETDs, freight costs, and delivery performance.


• Maintain freight rate records and produce weekly logistics reports.


• Liaise with manufacturing partners to coordinate production and shipment schedules.


• Arrange customs documentation, duty payments, and Telex releases where required.


• Track back orders and proactively expedite production and shipments to meet customer requirements.

• Raise purchase orders and process Goods Receipt Notes (GRNs) within SAP.


• Reconcile supplier statements and ensure invoices are accurately processed.


• Verify supplier invoices against purchase orders, contracts, and agreed pricing.


• Audit freight forwarder invoices against agreed rates before payment.


• Generate packing lists, commercial invoices, and shipping documentation using SAP.


• Maintain accurate purchasing and inventory records.

• Process daily bank transactions and reconcile Group bank accounts.


• Maintain cashflow forecasts and record foreign exchange transactions.


• Monitor customer payment due dates and assist with credit control activities.


• Review customer order profitability and report margin performance.


• Prepare and issue proforma invoices and commercial documentation.


• Support month\-end financial administration and reporting.

• Provide customers with shipment updates and delivery information.


• Build effective relationships with suppliers, freight forwarders, and manufacturing partners.


• Support contract administration and ensure accurate commercial documentation.


• Resolve delivery, invoice, and logistics queries promptly.

Essential

• Experience within logistics, purchasing, finance administration, supply chain, or commercial operations.


• Strong Microsoft Excel skills, including reporting and data analysis.


• Good understanding of import/export procedures and international shipping documentation.


• High level of numerical accuracy and attention to detail.


• Excellent organisational and communication skills.


• Ability to manage multiple priorities in a fast\-paced environment.

• Experience of cashflow forecasting and foreign exchange transactions.


• Knowledge of international freight and customs processes.


• Experience working within a manufacturing or distribution environment.


• Understanding of credit control and supplier account reconciliation.


• Working knowledge of SAP or a similar ERP system advantageous.

• Planning and organisation


• Attention to detail


• Commercial awareness


• Problem solving


• Teamwork and collaboration


• Customer focus


• Financial accuracy


• Initiative and ownership

Benefits:

• Bereavement leave


• Company events


• Company pension


• Cycle to work scheme


• Employee discount


• Free parking


• On\-site parking

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